Quick reference to invoicing setups/modifications.

Quick reference to invoicing setups/modifications.

Please follow the below steps in case you are looking to set up a new invoicing formula for raising invoices automatically for next quarter/month/half-year/year:

Step 1: Login to ADDA and go to Admin >> Income Tracker >> Setup.

Step 2: Set Frequency as Monthly/Quarterly/Half Yearly/ Yearly.

Step 3: Set flat categories from the 'Track Flats' tab if required (Please refer to this FAQ link to set unit Categories: https://support.adda.io/portal/en/kb/articles/how-to-add-unit-categories). Else go to Step 4.

Step 4: Click on 'Add Line item' and set up the formula.
Example - Maintenance Fee at the rate of Rs.3 per square feet.
Late payment applicable/Not applicable.
Service tax applicable/Not applicable. (Check Eligibility and No exemption set up if required)
The date the rate is effective from.


Step 5: Scroll down the page, you will find the option to set the simple interest rate at which the late penalty is to be calculated by the system. Example - 22% per annum 

Step 6: Set Grace period
Example - 10 days. That is after 10 days of invoicing date, the system will start calculating late payment interest.

(Please refer to the FAQ link to understand on how to setup Late Payment Interest: https://support.adda.io/portal/en/kb/articles/how-to-set-up-or-change-simple-interest-rate)

Similarly, you can add more heads(if required) to your regular bills.
Step 7: Go to Income Tracker >> Member Income >> Bulk Posting >> Click 'Generate auto invoices' link >> Check 'Enable Automatic Generation of Maintenance Bills' >> Save.

Hence invoices will be raised automatically on the next invoicing date.

Note i: For Monthly frequency auto invoicing date is 1st of every month.
For Quarterly frequency, auto invoicing dates are 1 April, 1 July, 1 Oct and 1 Jan.
For Half Yearly frequency, auto invoicing dates are 1 April and 1 Oct.

Note ii: You can view the sample invoices that will be generated by system through,
Income Tracker >> Setup >> 'Preview Invoice' button.
In case you intend to make any changes in formula/bill you can follow the below section before the invoicing date.


Please follow the below steps in case you want to make any changes in the existing invoicing formula based on which system can generate bills automatically for next quarter/month/half year :

Step 1: Login to ADDA and go to Admin >> Income Tracker >> Setup.
Step 2: Find the rule you want to change and click on the 'Edit Line Item' button shown corresponding to it.
Step 3: Change the rates or any other data required and Save.


Hence invoices will be raised automatically on the next invoicing date.

 


After invoice generation if you find any changes required and intend to do bulk invoice reversals, please follow below steps:

Step 1: Go to Income Tracker >> Member Income >> Bulk Corrections >> Click 'Reverse Invoices in Bulk'
Step 2: Fetch the invoices to be reversed.
Step 3. Cross-check the fetched data and then reverse.


Hence you can regenerate the invoices as required.

Note: By default, access to 'Bulk Corrections' is provided only to ADDA Moderator. Moderator can share these rights with other admins also (through 'Control Access for Bulk Corrections'). Please refer to this FAQ link in case you wish to give any of your admins access to Bulk corrections: https://support.adda.io/portal/en/kb/articles/how-to-give-access-to-bulk-correction-to-other-admins

In case you wish to know more on invoice generation or any other sub modules under Income Tracker, please refer to this link for further FAQ's :https://support.adda.io/portal/en/kb/3five8-technologies/income-tracker
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