Work flow of Rules & Violation Tracker

Work flow of Rules & Violation Tracker

 Setting up Rules & Violation Tracker 

1.Creating categories for Community Rules & Violations:

Step 1: Login to ADDA >> Community Rules & Violations >> Community Rules & Violatio Setup. 
Step 2: Go to "Category Setup" >> Click on 'Add Category'. 
Step 3: In the new window, Enter the Category Title, Description >> Under Warning Sections, enter the 'Resolution Days' >> For Penalty Section, Select the 'Income Account', Due days & Penalty Amount >> Publish. 



Note: If you are not finding Relevant Income Accounts, you can create them under General ledger >> Chart of Accounts >> Income.

2. Setup level wise approvers for Community Rules & Violations:

Note :
  1. If a violation is raised by a Level 1 admin, it will first go to Level 2 admins for approval. Only after approval, it will be raised for a unit.
  2. If there are only L1 admins, the violations they submit will be directly published to the users.
  3. If you wish to include any admin in the list, please provide them with access to the 'Units & Users >> Access Control' section pertaining to Community Rules & Violations.
Step 1: Login to ADDA >> Community Rules & Violations >> Community Rules & Violations Setup. 

Step 2: Go to "Approvers Setup" >> You will find a list of admin who have access to the Community Rules & Violations module >> You have the flexibility to assign them to either Level 1 or Level 2 based on your specific needs >> Save. 


                                             
 Issuing a violation against a Unit

1. Issuing a warning against a Violation to a Unit:

Step 1: Login to ADDA >> Community Rules & Violation >> Open Violations. 

Step 2: Go to any tab like Awaiting Approval/Warning/Penalty >> Click on 'Lodge Violations'. 


Step 3: In the new window, select Category >> Unit Number >> Enter the Description >> Select the Stage as Warning(1st stage), attach the documents if you have anything >> Publish. 

The same will be available to residents by logging in to ADDA >> Home >> More >> Rules & Violations >> Open. 

              


2. Move a Violation to the Penalty stage:

Step 1: Login to ADDA >> Community Rules & Violation >> Open Violations. 

Step 2: Go to "Warning" Tab >> Find the Violation and click on Edit. 


Step 3: Move the Radio button to "Penalty" next to 'Stage' >> Save. 



Automatically, an invoice will be created against the unit and user can pay through online. 

The same will be available to residents by logging in to ADDA >> Home >> More >> Rules & Violations >> Open. 

           

 
3. Close the open violation against a unit: 

Step 1: Login to ADDA >> Community Rules & Violation >> Open Violations.

Step 2: Go to the tab Warning/Penalty >> Click on 'Edit'. 


Step 3: In the new window, change the status to "Closed" >> Save. 






    • Related Articles

    • How can I check the rules of my community?

      If your Management Committee has uploaded community guidelines or restrictions in ADDA, you can easily view them within the app. Follow the steps below to access the community rules: Step 1: Open the ADDA App. Step 2: Tap on the ‘More’ option (fifth ...

    • What is the process for adding a new line item and configuring charges for auto invoicing on ADDA?

      To add a new line item and set charges for auto invoicing on ADDA, please follow these steps: Step 1: Login to ADDA >> Admin >> Dashboard >> Income Tracker ->> Setup ->> Auto Invoicing >> Rules of "Category you have created" ->> Add Line Item >> Add ...

    • What is the difference between Income Tracker and Utility Tracker?

      Income Tracker is a module in ADDA designed specifically for managing square feet or fixed-rate billing models for charges such as maintenance fees, sinking funds, and other predetermined contributions from community members. Utility Tracker is ...

    • What is Income Tracker ?

      Income Tracker is a specialised module within the ADDA platform designed to streamline and manage both member(Resident) and non-member(Other Than Resident) incomes for residential communities and homeowners associations.

    • How to setup level wise approvers for Community Rules & Violations?

      Please follow the below steps to add level wise approvers for Community Rules & Violations: Note : If a violation is raised by a Level 1 admin, it will first go to Level 2 admins for approval. Only after approval, it will be raised for a unit. If ...