I would like to close and freeze my books of accounts, how can that be done on ADDA?
Step 1:-
Go to General Ledger –>> Trial Balance –>> Perform Year End —>> Mark “Status” as Done –>> After selecting all activity, click on “Save Changes”.
(NOTE:- You can check here if you have forgotten to perform any of mentioned activity)
Step 2:-
Go to General Ledger –>> Journal Entries –>> Bulk Posting ->>Automatically Pass Retained Earnings —>> Choose Financial Year –>> 2013-2014 –>> Click on Choose financial Year –>>Go to very bottom and click on “Pass Entries into Retained Entries for Account Closure”.
Note : Before click on “Pass Entries into Retained Entries for Account Closure” please cross verify the numbers with your audited profit & loss account.
(Retained Earnings means: It is general practice while closing the book of accounts, the closing Balances of Income and Expense Accounts are moved into the Balance Sheet Portion. So for the next financial year, the Income and Expense Accounts start with zero balance.
ApartmentADDA facilitates this with Automatically Passing the Closing balances into Retained Earnings Liability account. The automatic debit or credit entries are passed by the system itself. Once this is done the closing balances will become zero as of the last day of the previous financial year.)
Step 3:- After doing step2 click on “Freeze 2016-2017 Transaction” button.
Then automatically system will freeze your last year financial data and will not allow you to pass an entry in last year.
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