How to record small petty cash expenses without vendor name or vendor invoice?

How to record small petty cash expenses without vendor name or vendor invoice?

Small expenses (petty cash expenses) need not mandatory to have the invoice to book into the system . those expenses and payment can be recorded straight away:

Steps are as below:
Step 1: Login to ADDA ->  Admin -> Expense Tracker

Step 2: Select "By Vendors" Tab

Step 3: Click on "Payment" under the "Enter Payment" column for the "Unassigned" vendor row.
Note: A new window in green color will appear.


Step 4: Enter the payment amount

Step 5: Select the Expense Head from the list box toward which expenses incurred.

Step 6: Select the mode of payment as "Cash"

Step 7: Enter the narration in comments text box

Step 8: Select the different date, if required.

Step 9: Click on the "Post amount" button.

Step 10: Click "OK" for a new dialogue box asking "Are you sure you want to make this payment?".

Step 11: Done. Petty cash expenses are recorded in the system.


Verification of Petty Cash Expenses posted:
Step 1: Go to Admin -> Expense Tracker

Step 2: Select "By Vendors" Tab.

Step 3: Click on the "View" button under the "History" column in the "Unassigned" vendor row.
Note: You will find here the payment voucher posted for petty cash expenses.

    • Related Articles

    • How to record the petty cash expenses?

      You can record these Expenses in the 1st Category i.e. Unassigned. Step 1:  Go to Admin Dashboard–>>Expense Tracker–>>Select a relevant vendor or Unassigned vendor Step 2: Click on Payment–>>Enter the amount–>>mode of Payment select cash–>>Enter the ...
    • How to post a cash / Petty cash withdrawal entry ?

      Step 1: Go to Admin –>> Bank & Cash –>> Transfer Step 2: Select Bank Account/ Name in "From Account" column (it should be the bank from where money has to be withdrawn) Step 3: Select “Petty Cash” Account in the "To Account" column. (it should be the ...
    • How to generate the Maintenance of Vendors & Record their Expenses?

      All Maintenance Vendors like The Security Agency, Housekeeping Agency, Lift AMC provider, etc., are to be created and then Invoices and Payments to be posted against them. To see the demo video of the Expense tracker please Click here. Please follow ...
    • How to write-off expenses/ Vendor dues?

      Please follow the steps below to write-off expenses: Step 1: Go to Admin ->>Expense Tracker ->>By Vendor Step 2: Click on the "Payment" Button to the respective vendor->> At the bottom click on the "write off invoice" tab ->>Select the respective ...
    • How to generate petty cash statement by period?

      Step 1: Login to ADDA -->> Admin -->> Bank & Cash -->> Bank & Cash Accounts Step 2: Select date range. Step 3: Select Petty Cash. Step 4: Click on Fetch Transaction.   Note: this will provide all Inflow and output of petty cash transactions.