Small expenses (petty cash expenses) need not mandatory to have the invoice to book into the system . those expenses and payment can be recorded straight away:
Steps are as below:
Step 1: Login to ADDA -> Admin -> Expense Tracker
Step 2: Select "By Vendors" Tab
Step 3: Click on "Payment" under the "Enter Payment" column for the "Unassigned" vendor row.
Note: A new window in green color will appear.
Step 4: Enter the payment amount
Step 5: Select the Expense Head from the list box toward which expenses incurred.
Step 6: Select the mode of payment as "Cash"
Step 7: Enter the narration in comments text box
Step 8: Select the different date, if required.
Step 9: Click on the "Post amount" button.
Step 10: Click "OK" for a new dialogue box asking "Are you sure you want to make this payment?".
Step 11: Done. Petty cash expenses are recorded in the system.
Verification of Petty Cash Expenses posted:
Step 1: Go to Admin -> Expense Tracker
Step 2: Select "By Vendors" Tab.
Step 3: Click on the "View" button under the "History" column in the "Unassigned" vendor row.
Note: You will find here the payment voucher posted for petty cash expenses.