All Maintenance Vendors like The Security Agency, Housekeeping Agency, Lift AMC provider, etc., are to be created and then Invoices and Payments to be posted against them.
To see the demo video of the Expense tracker please Click here.
Please follow the below step for adding vendors and posting expenses:
Step 1: Go to Admin >> General Ledger >> Chart of Accounts >> Expense
Step 2: View the default expense heads. Add/edit/deactivate heads if required and Save changes.
Step 3: Go to Admin >> Vendor Master >> Vendors for Expense.
Step 4: Click the Add vendor button. A new window opens.
Step 5: Enter vendor contact details, Select Expense Account Head, AMC term, Tax information, and Bank details, and Save.
Hence Vendor gets created.
Step 6: To post expense go to Admin >> Expense Tracker >> By Vendors
Step 7: Find out the Vendor on the list whom to make payment and click the Payment button respective to it.
Step 8: Fill in the relevant payment mode, information, comment, date.
Step 9: Click on the Post Amount button.
Once the amount is posted, a system will refresh. To Double-check the amount is posted, click on the “View” button for the respective vendor and you will find the payment transaction updated over there.
Note: In case of any open bills against the vendor, select the invoice against which amount needs to pay.
By default, an amount shown under “Remaining Amount” for the selected invoice will be shown under the editing amount. If the amount being paid is less than the remaining amount for the selected invoice, edit the amount in the text box shown under the “Edit Amount” column.
Note: To make payments for one-time expenses such as one-time repairs, petty works, etc. OR for un-named vendors ( such as laborers, bus/auto drivers, etc. ), please make payment to the 'UNASSIGNED' vendor shown on top of the vendor's list.
To know more about Expense Tracker please click here.