How can I post an advance payment from a non-member vendor?
We understand that advance payments by non-member vendors are uncommon, and ADDA presently does not have a direct mechanism for processing this in the vendor ledger. However, we have a recommended workaround option for you. Follow the below steps to achieve this:
Step 1 - Go to Admin Dashboard>>General Ledger>>Chart of Accounts>>Liability>>Create the vendor name(For Ex Garden Fresh) from whom you have collected the Advance.
Step 2 - Go to General Ledger>>Journal Entry>>Debit the Bank and fill in the advance amount>>Credit the Garden Fresh and fill in the amount>>Add the Journal Notes>>Submit
Note - At the time of creating the future invoice against Garden Fresh, Follow the below Step:
Step 3 - Go to Income Tracker>>Non Member Income>>Search Garden Fresh Ledger>>Click on Invoice>>Fill in the details and Post Invoice
Note - At the time of posting the collection for Garden Fresh, you need to pass a credit note instead of collection as you have already posted the Advance payment via Journal entry and allocate it to the invoice. Follow the same steps until the advance amount is exhausted.
Step 4 - Go to Income Tracker>>Non Member Income>>Search Garden Fresh Ledger>>Click on Invoice>>Click on Post a Credit Note>>Fill in the amount to the extend of the invoice amount if the Advance amount is equal to the invoice amount>>Fill in the amount to the extend of the advance amount if the advance amount is less than the invoice amount>>Post amount
After the above step : Pass the following Journal Entry:
Step 5 - Go to General Ledger>>Journal Entry>>Enter the date>>Debit the Garden Fresh Ledger(Liability) and fill in the amount>>Credit the Non Member Credit Note and fill in the amount>>Fill the Journal Note >> Submit