Expense Tracker
How to Reverse a Expense Voucher?
Expense Vouchers can be reversed individually against the particular vendor by following the below steps: Step 1:Go to Expense tracker>>By Vendors>>Click on View against the vendor name against which you want to reverse the voucher. Step 2:Click on ...
How to Reverse a Vendor invoice?
To reverse the vendor invoices, kindly follow the below steps: Step 1: Go to Expense tracker>>By vendors>>Click on view against the vendor against which you want to reverse the invoice. Step 2:Click on a reverse against the Vendor invoice number ...
How to post the Expenses with TDS in bulk?
Batch Upload: Go to Expense tracker>>By Vendor>>Bulk posting>>Click on Batch upload expenses with TDS>>Enter all the details i.e Expense head, instrument number, instrument type, TDS amount, Gst, Invoice amount, from Bank account, Payment amount and ...
How to make expense payment entry in bulk?
Batch Upload: Go to Expense tracker>>By vendor>>Bulk posting>>Click on Bulk upload expense with payment>>Enter all the details for the required vendor i.e Expense head, instrument type, instrument number, from a bank account, Date, Amount, and ...
How to allocate vendor advance payment?
To allocate the vendor advance payment to an invoice, kindly follow the below steps: Step 1:Go to Expense tracker>>Click on view against the vendor name>>Click on Advance Payment. Step 2:Click on allocate against the advance payment entry. Step ...
How to post an Advance Payment against the Expense Vendor?
Step 1: Go to Expense tracker>>By Vendor>>Click on Payment against the vendor name for whom you want to post the advance payment. Step 2:Click on Enter Advance Payment. Step 3:Enter the Payment details>>Click on the post. Note:If are deducting TDS, ...
How can i post Payment/Voucher entry against the vendor?
Step 1: Go to Expense tracker>>By Vendor>>Click on Payment against the vendor for whom you want to make the entry. Step 2: Enter the Different Payment details>>Post Amount.
How to Create/Add a Expense Vendor?
Step 1: Go to Expense tracker>>By vendors>>Click on ADD Vendor. Step 2: Enter all the details related to the vendor>>Click on save. This vendor name will be reflecting under By Vendors to post the entries.
How can i force approve a PR without the approvers approval?
Access to force approves a PR is with the Moderator of the ADDA. So kindly follow the below steps to meet your requirement. Step 1: Go to Expense tracker>>Purchase Workflow>>Click on View against the PR. Step 2:At the bottom left there is an option ...
How can i update the HSN and HSC code?
Go to Expense tracker>>Set up>>Expense heads>>Click on update against the head >>Enter the HSN/HSC code>>Click on Save.
How to add a Expense head
Go to General ledger>>Chart of accounts>>Expense>>Enter the details i.e Groups, GL Account No, Account Name, and Bank account>>Click on Save changes.
How to Clone a Purchase request?
A purchase request once closed cannot be re-opened but can be cloned and raise a duplicate one. You will find this clone option under Expense tracker>>Purchase request>>Closed PR>>Click on view>>At the top left you will have an option called clone ...
We have paid advance to Staff who is working with the association and deducting the same in their salary, how to track the same in ADDA
Step 1: Create a vendor with their name. ADDA Admin >> Expense Tracker >> By Vendor >> Click on Add Vendor >> Enter the details >> Save. Step 2: Post an advance Payment. ADDA Admin >> Expense Tracker >> By Vendor >> Find the Vendor and Click on View ...
How to record the petty cash expenses?
You can record these Expenses in the 1st Category i.e. Unassigned. Step 1: Go to Admin Dashboard–>>Expense Tracker–>>Select a relevant vendor or Unassigned vendor Step 2: Click on Payment–>>Enter the amount–>>mode of Payment select cash–>>Enter the ...
How to upload the Opening balance of Particular Expense/Vendor or Outstanding/Advance?
Please contact the Support Team (through Software Help by raising Support Ticket) to update the Opening balance of the Vendor. We are happy to help you!
How can I reverse a vendor payment entry and do verification for the same?
How can I reverse a vendor payment entry and do verification for the same? Step 1: Login to ADDA -->> Admin -->> Expense Tracker Note: Once you will click on "Expense Tracker", By default selected tab is "By Vendors". Step 2: Decide, payment made to ...
How can I get the monthly report of all the Expenses of the Association?
Step 1: Login to ADDA -->> Admin -->> Expense Tracker Step 2: Click on the "Reports" Tab Step 3: Click on "2. Expense Summary" Note: 1. A new browser tab will open with a report. 2. The report shows expenses by expense head and by expenses period ...
How to record small petty cash expenses without vendor name or vendor invoice?
Small expenses (petty cash expenses) need not mandatory to have the invoice to book into the system . those expenses and payment can be recorded straight away: Steps are as below: Step 1: Login to ADDA -> Admin -> Expense Tracker Step 2: Select "By ...
Where can I get Budget Report showing Actual Expenses V/s Budgeted Expenses with Variance?
Step 1: Login to the ADDA -->> Admin -->> Expense Tracker Step 2: Click on the "Budget" Tab. Note: You will find the report. You can export the report to ms excel.
How to print vendor’s Cheque?
A cheque can be printed from the system to the vendor after posting the payment entry against booked invoices. For printing Cheque: Step 1: Login to ADDA -->> Admin -->> Expense tracker->> Make the payment to the vendor by entering all the payment ...
How to change or edit payee’s name for printing the Cheque?
Payee name can be edited or change while printing the Cheque to the vendor because in some cases payee's name was differing. Step 1: Login to ADDA ->> Admin ->> Expense tracker->> Make the payment to the vendor by entering all the payment details. ...
How to Change the instrument bank, wrongly selected after making the payment for the vendor?
Sometimes while making the payment to the vendor, selection of bank & cash mistakenly chosen incorrectly. For assigning the correct bank we can follow the below steps: Step 1: Login to ADDA ->> Admin ->> Expense tracker->> Make the payment to the ...
How to change the Expense head for wrongly posted/ booked invoice?
An Expense head can be changed once invoices got booked into the system: Step 1: Log in to ADDA ->> Admin->> Expense tracker->> Open the account statement of the vendor by clicking on the view button to that respective vendor. Step 2: Click on the ...
How to change the invoice number for posted Invoice?
Step 1: Go to Expense tracker->> Open the account statement of the vendor by clicking on the view button to that respective vendor. Step 2: Click on the edit button on the very right side of that respective booked invoice. Step 3: Enter the correct ...
How to change the invoice date for posted Expense Invoice?
Booked invoices for expenses, dates can be changes: Step 1: Login to ADDA -->> Admin -->> Expense tracker -->> Open the account statement of the vendor by clicking on the view button to that respective vendor. Step 2: Click on the edit button very ...
How to view the Expense Comparison Report?
Below are the steps for the expense comparison report: Step 1: Login to ADDA ->> Admin ->>Expense tracker ->> Expense Comparison Step 2: Put the date range ->>Click on the “Fetch report” button. Note: Only the expense invoices posted are considered. ...
How to get the report on outstanding on Vendor?
There is a separate report for of the vendors which provide outstanding as on date: Step 1: Login to ADDA->> Admin ->>Expense tracker Step 2: Click on reports ->> Report No. 30 “Outstanding Payments - By Vendor” Step 3: Enter the desired closing date ...
How to write-off expenses/ Vendor dues?
Please follow the steps below to write-off expenses: Step 1: Go to Admin ->>Expense Tracker ->>By Vendor Step 2: Click on the "Payment" Button to the respective vendor->> At the bottom click on the "write off invoice" tab ->>Select the respective ...
How to generate the Maintenance of Vendors & Record their Expenses?
All Maintenance Vendors like The Security Agency, Housekeeping Agency, Lift AMC provider, etc., are to be created and then Invoices and Payments to be posted against them. To see the demo video of the Expense tracker please Click here. Please follow ...
How does the purchase request feature work?
Document generated by a user department or storeroom-personnel to notify the purchasing department of items it needs to order, their quantity, and the time frame. It may also contain the authorisation to proceed with the purchase. Also called ...
How can I set a Budget Amount for Expense Heads In Batch?
Please follow the steps below to set a Budget Amount for Expense Heads In Batch : Step 1: Login to ADDA->> Admin –>> Expense Tracker –>> Budget. Step 2: Click on the “Setup” tab Note: You can find a column here named "Budgeted Amount" per year. Step ...
In ADDA, where can I find Budget Report?
Please follow the steps below to fetch the Budget Report: Login to ADDA ->> Admin->> Expense tracker–>>Reports–>> Report No 07 “Budget Report.
In ADDA, where can I find Budgeted Rate Report?
Please follow the steps below to fetch the Budgeted Rate Report : Login to ADDA ->> Admin->>Expense tracker–>>Reports–>> Report No 08 “Budgeted Rate”
Where can I get Budget Report showing Actual Expenses V/s Budgeted Expenses with Variance?
Please follow the steps below to fetch the Budget Report showing Actual Expenses V/s Budgeted Expenses with Variance Login to ADDA ->> Admin >> Expense tracker–>>Reports–>> Report No 07 “Budget Report”. You can also find the Report showing Actual ...
How to account Advance TDS entry deducted while making an advance payment to Vendor?
We are accounting for the TDS while making an advance payment to vendors. This entry can be recorded in ADDA in below steps: A) Post the advance payment entry to the vendor account 'after deducting TDS amount': Step 1: Go to Admin –>> Expense Tracker ...
How can I Clone Purchase Request Created?
In case the PR gets rejected, then it will become easy to create a new one. You can clone the previous one and make edits as required and re-send for approval. Please follow the steps below: Login to ADDA>>Admin>>Expense Tracker>>Purchase ...
How can I set a Budget Amount for Expense Heads Using Excel Template?
Please follow the steps below to set a Budget Amount for Expense Heads Using Excel Template : Step 1: Login to ADDA ->> Admin –>> Expense Tracker –>> Budget. Step 2: Click on the “Setup Via Excel Upload” tab, you will find a new popup window open ...